Terms & Conditions
International Summer School for Teens (ISSFT)
Terms and Conditions of Enrolment
Academic Year 2017
+44 (0) 131 202 6656
Upon registration for a summer course (which means payment of at least the reservation fee as provided in Clause 3) enrolling students and their parents (or where applicable legal guardians) are bound by the following terms and conditions (“this Contract”).
The enrolling student and where applicable their parents or legal guardians or agents must ensure that they fully understand the terms of this Contract, which is written in English, (and, if necessary, take appropriate advice to enable them to do so) before they become bound by its terms under Clause 3.3.
1.1 The Student shall provide the School. with their full name, address and age, together with any special medical, accommodation, educational, travel or dietary requirements no later than June 1st 2017.
The terms expressly provided in this Contract shall be binding unless agreed in writing between a director of the School and the Student.
- Reservation Fee (deposit)
3.1 The Student shall pay a non-refundable reservation fee of:
(a) at least 500.00 Pounds Sterling for their chosen session, the duration of which is 21 days or fewer, to which this Contract applies; or
3.2 This Contract is conditional upon the payment by the Student to the School of a non-refundable deposit in the amount referred to in Clause 3.1 which shall not be repayable under any circumstances. By paying the deposit the Student communicates their acceptance of this Contract.
3.3 Upon receipt of such deposit by the School from the Student or on the Student’s behalf this Contract shall come into and be in effect.
- Balance payment
4.1 The sum of 100% of any monies owed to the School (including but not limited to the balance of any course fees as adjusted in accordance with Clause 3) shall be paid without off-set or deduction of any kind to the School, 28 days after the acceptance of the reservation fee and no later than June 1st.
4.2 If any amount remains unpaid after its due date, the Student shall pay without off-set or deduction of any kind to the School in addition interest thereon at 2 percent compounded and added to capital per calendar month (or part thereof) from the due date until the date of payment (irrespective of whether the date of payment is before or after any judgment or award in respect of the same) without prejudice to any other rights or remedies of the School.
4.3 All payments shall be made by the Student without off-set or deduction of any kind in Pounds Sterling and/or by transfer to such bank account as advised by the School.
4.4 Prices are subject to change and reasonable notice will be given of any such change.
4.5 In the event that the Student registers after June 1st they shall pay on application the full amount of the course fees which is the combined total of the reservation fee and the balance payment.
4.6 A reservation fee of £500 is required at the time of application. Applicants will be notified as to whether or not they have been accepted on to the programme. For unsuccessful applications the £500 will be refunded immediately. For successful applications the remainder of the tuition fees will be due 28 days later. All balances must be paid in full by June 1st 2017. Tuition fees for 2017 are £3100. Payment Includes: accommodation, food, supervision, tuition, entertainment, activities and airport pick up/ drop off within stated time frames.
- Transport to and from home city
- Pocket money
- Travel insurance
- Health insurance
- Medical expenses
- Airport pick up/drop off outside of stated timeframes and locations.
- Optional extras (activities out with summer school schedule)
- Green fees and transport for additional golf trips i.e Gleneagles, Old Course
- Recorded delivery of any documents (e.g. visas)
- Excess luggage
4.7. Where an Application Form is received by the school after the Full Fee Date, it must be accompanied by the Full Fees which is the Reservation Fee and Tuition Fees combined. On acceptance of such a Booking, the school will issue an Acceptance Letter and Welcome Booklet.
4.8. The School shall not be responsible for any cash payment unless it is handed personally to the Director of the school.
- Cancellations, terminations and refunds
No purported cancellation shall be of effect unless in writing (by email) in legible and unambiguous English and actually received by the School. Any such cancellation shall be of effect only from the date on which it is actually received by the School in writing – firstname.lastname@example.org and shall be on the following terms:
5.1 Reservation Fee
No refund of the reservation fee will be made under any circumstances.
Applications can be cancelled within 7 days of receiving a formal Acceptance Letter. Any cancellations should be submitted in writing and upon receipt; a full refund for any payments made will be arranged immediately. Thereafter, the school is not obligated to refund the reservation fee and the remainder of the tuition fees will still be due. Any refunds made online will incur a fee of £10 to cover processing charges. International back transfers will incur a fee of £15 to cover bank charges.
5.3 Cancellations or terminations on or after start date
Where a cancellation or termination of a course occurs on or after the start date for any reason and whether by the Student or by the School the Student shall receive no refund of any course fees already paid or incurred.
The Student may not postpone their registration or carry forward their fees paid to a subsequent course at a later date. For the avoidance of doubt, this Clause 5.6 shall remain applicable whatever the reason given for requesting a postponement or carrying forward of any fees paid.
(b) Transfer of place and re-application of monies paid
Without prejudice, the Student may not transfer their place on any course to another person or request that any monies paid be applied in discharge (whether whole or partial) of fees or other sums owed by another student.
5.4 Visa rejections
The Student is referred to Clause 19 for terms in relation to visa rejections.
5.5. A valid passport is essential for travel to the UK with an expiry date of at least 6 months beyond the end date of your visit.
5.6. All Students arriving and departing from Edinburgh International Airport on the stated arranged dates will be transferred to and from the University of Stirling free of charge providing Students arrive within the designated collection times.
5.7. The School must receive all travel information by June 1st 2017. Open returns cannot be accepted, please book a return ticket on the stated arrival and departure dates.
5.8 Parents/Guardians/Agents agree to notify the school immediately of any relevant changes to travel or personal circumstances which may affect the students stay at the school. Students may not arrive before the agreed date and time, nor may they remain after the agreed timeframe. For any additional costs incurred by the school in relation to travel, parents/guardians/agents accept full responsibility and will immediately reimburse the school for any costs incurred.
We require the Student to take out travel and medical insurance and suggest a policy covering against cancellation, curtailment, personal liability, personal accident, damage and lost property.
6.1 The School shall be entitled forthwith to terminate this Contract (and any contract for a course or courses booked but which have not yet commenced) by written notice to the Student if:
(a) Payment of 100% of any monies owing to the School (including but not limited to the balance of any course fees) has not been made by at least 28 days after the reservation fee; or if the Student commits any breach of the provisions of this Contract (including but not limited to a breach where the School considers in its absolute discretion that the Student has infringed any of the Rules and Regulations) or of any other contract relating to a course provided by the School and in the case of a breach capable of remedy without risk of detriment to other students as perceived in its absolute discretion by the school, fails to remedy the same within 14 days (where the breach has occurred prior to the start date of the course) or within 24 hours (where the breach has occurred on or after the start date of the course) after the giving of a written notice particularising the breach and requiring the same to be remedied.
6.2 For the purpose of but subject to Clause 6.1(b) a breach shall be considered capable of remedy if the Student can comply with the provision in question in all respects other than as to time and performance (provided that time and performance is not of the essence).
6.3 Any waiver by the School of any breach of any provision of this Contract shall not be considered as a waiver of any subsequent breach of the same or any other provision hereof.
6.4 The rights to terminate this Contract conferred by this Clause 6 shall be without prejudice to any other right or remedy of the School in respect of the breach concerned and any other breach.
- Consequences of complete or partial termination
7.1 Upon registration for a course by payment of a reservation fee the Student is committed to taking up the place on the course and paying the full course fees as provided for in Clauses 3 and 4 and requests for refunds following cancellation or termination after a course has started shall be treated solely in accordance with Clause 5.
7.2 The School accepts no responsibility for any loss or damage suffered by the Student as a result of termination of this Contract pursuant to Clause 6.1 only, including but without limit to the foregoing the cost of alternative accommodation, air fares, or other travel expenses for the Student or any other person.
7.3 Following the point of termination (where this occurs after the course has begun, or after the Student has begun to travel to the School to attend the course) for whatever reason and without prejudice to the foregoing the Student shall be entirely responsible for their return to their home or other next destination at entirely their own cost. Where termination occurs (for whatever reason) after the course has begun, the Student shall permanently depart the School within 24 hours of the time at which they are informed of this Contract’s termination, and this shall include (without prejudice to the generality of the foregoing) informing the Student that they have been expelled from the course.
7.4 After termination of this Contract (for whatever reason), the School shall have no further responsibility toward the Student under this Contract.
7.5 Subject as otherwise provided herein and to any rights or obligations which have accrued prior to termination neither party shall have further obligations to the other under this Contract following termination thereof save as provided in Clause 30.
- The Student’s responsibilities
8.1 The Student undertakes with the School:
(a) to behave responsibly and not to damage any property belonging to the School or any or our suppliers
(b) to behave in manner which is respectful to fellow students, staff and 3rd party suppliers
(c) fully to indemnify the School against any loss or damage to the premises, furniture or other property of the School or of any other person by the Student or ensuing as a reasonably (in the opinion of the School) foreseeable consequence of any act or omission of the Student and to indemnify the School against any and all claims or costs in respect thereof (d) not to undertake any activity that may be liable (in the opinion of the School) to bring the School (whether or not course activities are held there) into disrepute;
(e) to treat the facilities and the premises of the School, other venues (whether or not summer school activities are held there) and all other persons with care and respect for the privacy of their residents (where applicable) and not interfere with or gain access to or attempt to gain access to those parts of the premises of the School or other venues to which public use of access are unauthorised;
(f) not to burn candles or smoke at any time while on the course, and in particular not to smoke in any room in the School; in the event of noncompliance, smoke detectors may trigger the alarm; should the Fire Service levy a fine for unnecessary attendance the right is reserved to pass on this charge to the Student; furthermore, the legal age for smoking in the UK is 18 years old, and it is illegal to smoke in any enclosed public space, so students who purchase, distribute, or smoke tobacco may be committing a criminal offence; the Student is referred to paragraph 8 of the Rules and Regulations;
(g) without prejudice to Clause 8.1(f) not to commit any act which breaches the criminal law of, or infringes the civil rights of any other person under the laws of, Scotland or any other jurisdiction within the United Kingdom;
(h) to pay to the School a charge in the event of the loss or damage to any property;
(i) to follow all instructions communicated or otherwise published by or on behalf of the School and other venues (whether or not summer school activities are held there) with respect to security, health and safety regulations and personal and public safety
(j) not to affix or attach anything to or otherwise decorate the whole or any part of the School or any other venues (whether or not course activities are held there).
(k) By enrolling in this programme, it is understood that students will participate in all classes, activities and excursions as required.
(l) The school will take the student on cultural excursions as part of the service offered for the full fees. Excursions vary dependent on session attended and the location of excursions may change depending on weather, local festivals, external factors.
However, the school will make every effort to ensure that students have the opportunity to visit Glasgow, Edinburgh, Loch Lomond, St Andrews, Stirling Castle and Wallace Monument as part of the service offered. Students of exceptional golfing ability will be offered the opportunity to play Gleneagles but only if this is practical and does not interfere with the safety or service offered to the whole group. Your written permission must be given for the student to play Gleneagles and you will be responsible for all fees due including but not limited to transport and green fees. In instances, where the golf coaches deem the level of the group unsuitable for a particular course, alternative arrangements to play another course or facility will be made at the discretion of Director. Students eligible to play Gleneagles will be identified by the golf coaches during the session.
8.2 As provided in Clauses 6 and 7 the School reserves the right at any time to exclude from the course and the premises of the School and terminate this Contract in respect of any Student whose behaviour is, in the opinion of the School, unacceptable or an unacceptable nuisance or annoyance to other Students or to others on the premises of the School or elsewhere and Clause 5.3 (no refunds) shall apply. The School also reserves the right at any time (including before commencement of the course) to exclude from the course and the premises of the School and to terminate this Contract where it reasonably believes that the behaviour of the Student is likely to result in a breach of the Rules and Regulations or to be (in the sole opinion of the School) unacceptable, or where the Student has breached the Rules and Regulations on any other course operated by or on behalf of the School, and Clause 5.3 shall apply.
8.3 The Student is bound by the Rules and Regulations and such other rules or regulations as may be notified to them whether before or after application for a course. Failure to abide by such rules and regulations is aimed to be dealt with immediately and may lead to expulsion from the course and termination of this Contract pursuant to Clauses 6 and 7.
8.4 The School reserves the right to refer instances of what it perceives to be obstructive, disruptive or aggressive behaviour by the Student to the appropriate authorities or and/or the local police.
8.5 The School reserves the right not to issue or to rescind the Student’s graduation certificate where the Student has in the opinion of the School breached any or all of the terms contained in this Contract.
8.6 Without prejudice to any other provision of this Contract, the Student shall at all times indemnify and keep indemnified the School against all expenses, costs, claims, damage and loss arising from or in connection with any act or omission of the Student.
- Rules and Regulations
9.1 The School reserves the right to make rules and regulations relating to the Student’s participation in the School (‘Student Code of Conduct’). The Student Code of Conduct forms part of these Conditions and will be notified to the Student at the Location or earlier.
9.2 Any failure by the Student to adhere to the Student Code of Conduct may result in his/ her participation at the School being terminated forthwith without refund and in such event the Student may be sent home at your expense.
9.3. The school reserves the right to withdraw the Student from any activity at any time on the grounds of safety or unsuitability. This includes swimming; which all parents must give permission for via the application form prior to arrival.
9.4 We are sensitive to certain allergens but cannot guarantee their exclusion from the Student.
9.5 If loss of keys or damage is deliberately or accidentally caused, the parent/guardian/agent of the student will be responsible for reimbursing the school immediately. An invoice will be presented to the parent/ guardian/ agent with payment terms requesting immediate payment for which you will be responsible for arranging prompt payment. The fee for key renewal if £25.
9.6 Possession and consumption of alcohol, tobacco or drugs by the Students at the School are NOT PERMITTED UNDER ANY CIRCUMSTANCES. Please note that if the Student does not adhere to this condition, he/she will be removed from School in accordance with this Contract. This condition also extend to inappropriate relations between students.
9.7 The School reserves the right to search the bags and other personal property of all Students in appropriate circumstances.
- Limitation of liability
10.1 The School shall not be liable to the Student for any damages, loss, costs, expenses, claims or proceedings whatsoever arising and whether actual or contingent arising in connection with the performance or contemplated performance of this Contract including death or personal injury resulting from negligence of the School, its employees agents ,consultants ,subcontractors or suppliers whilst acting within the scope of or in the course of their employment or contract.
10.2 Without limiting the generality of this Clause 10 or of the Contract as a whole, the School will not accept liability in the following circumstances:
(a) loss of or damage to personal belongings whether or not caused by the School’s negligence;
(b) if the failure or breach of this Contract is in whole or in part the fault of the Student;
(c) if the failure or breach of this Contract is the fault of someone else not connected with the provision of the premises at which the Student is staying;
(d) if the failure or breach of this Contract is in whole or in part attributable to any unusual or unforeseeable circumstances beyond the School’s control, the consequences of which could not have been avoided even if all reasonable care had been exercised; or
(e) if the failure or breach of this Contract is in whole or in part attributable to any event which the School or the supplier of any service, even with all reasonable care, could not foresee or forestall.
10.3 Where the School makes any payment to the Student arising from this Contract, by the acceptance of such payment the Student thereby assigns to the School or its insurers any rights it may have to pursue any other third party. The Student must thereafter provide the School and its insurers with all assistance required.
- Force majeure
Without prejudice to Clause 10, the School shall not be deemed to be in breach of this Contract or otherwise be liable to the Student for non-performance or part-performance only or delay in performance of any obligation under this Contract arising out of circumstances beyond its control which it has notified at any time to the Student including but not limited to occurrences or threatened or suspected occurrences of activities of suspected terrorists, human or animal disease, fire or flood, disruption to air traffic, withdrawal or non- availability of services or facilities by any third party, or direction of any competent local or national authority or fear of any such.
12.1 This Contract is personal to the Student who may not assign or dispose of any of their rights hereunder or sub- contract or otherwise delegate any of their obligations hereunder.
12.2 The School shall be entitled to assign the benefit and/or burden of this Contract to any person or company without requiring any consent of the Student.
- Notices and service
13.1 Any notice or other information required or authorised by this Contract to be given by either party to the other may be given by hand or sent (by first class pre-paid post, fax transmission or email) to the other party at their address as stated in the last communication received from them.
13.2 Any notice or other information given by post which is not returned to the sender as undelivered shall be deemed to have been given on the third day after the envelope containing the same was so posted; and proof that the envelope containing any such notice or information was properly addressed prepared and posted and that it has not been so returned to the sender shall be sufficient evidence that such notice or information has been duly given.
13.3 Any notice or other information sent by fax transmission, email or comparable means of communication shall be deemed to have been duly sent on the date of transmission provided that a confirming copy thereof is sent by first class pre-paid post to the other party within 24 hours after transmission.
13.4 Service of any legal proceedings concerning or arising out of this Contract may be effected by causing the same to be delivered to any address provided by the Student or its parent or legal guardian or to such other address as may from time to time be notified in writing by the party concerned.
- Governing law and jurisdiction
The interpretation and performance of this Contract shall be subject in all respects to Scottish law and the Student hereby submits to exclusive jurisdiction of the Scottish courts in respect of any difference or dispute that may occur as between the parties to this Contract in relation to this Contract or any other matter.
- Third party rights
The Contracts (Rights of Third Parties) Act 1999 is excluded from applying to this Contract and nothing in this Contract confers or purports to confer on any third party any benefit or any right to enforce any terms of this Contract.
Nothing in this Contract shall create, or be deemed to create, a partnership or the relationship of principal and agent or employer and employee between the School. and the Student or any other person. Any reference in this Contract to any provision of a statute shall be construed as a reference to that provision as amended, re-enacted or extended at the relevant time. The headings in this Contract are for convenience only and shall not affect its interpretation.
The School reserves the right to make alterations without prior warning to their academic and extracurricular timetables depending on the availability of lecturers and other staff and other factors as well as to the Rules and Regulations.
18.1 It is compulsory for the Student to be at all times comprehensively insured to cover all costs and consequences of medical treatment, repatriation, personal/public liability, personal accident, damage/theft/loss of personal belongings, legal expenses, recovery of course fees and flights booked or needed in the event of cancellation or early departure.
18.2 EU nationals shall bring valid documentation entitling them to free-at-the-point-of-delivery medical treatment on the UK National Health Service such being additional to and not instead of comprehensive insurance as set out in Clause 18.1. The fee for non EU students is £40. **Please note that this rate is set by the medical centre not ISSFT and may be subject to change.
The Student is strongly advised to ensure that they have an appropriate visa for study in the UK covering the course dates and that they can comply with all other UK entry and residence requirements before payment of any fees to the School as under no circumstances will any refund be made on grounds of lack of visa or similar travel documents required to enter the UK legitimately. Students who require visa support documents should contact head office immediately to discuss their requirements
The Student undertakes with the School not to make trade mark use of any name, trade mark or logo of the School or any of the other venues (whether or not course activities are held there).
- Communication of this Contract
21.1 The School shall communicate to the Student the terms contained in this Contract in several ways in order to ensure that such terms are successfully received and understood.
21.2 Specifically this Contract will be:
(a) All applications submitted must tick and sign that they have read and understand this Contract.
21.3 If the Student is not prepared to be bound by the terms of this Contract they must notify the School in writing immediately after the first communication to them of this Contract and the registration will be cancelled at that point and any money paid refunded subject to Clause 5.
- Marketing, photography and videos
22.1 Subject to Clause 22.3 the Student agrees to participate in promotional activities undertaken by the School which include photography, videoing, recording and other such activities. Written comments by parents and students may also be used for the above purposes unless expressly requested not to do so by the person in question.
22.2 These activities may result in the production of materials featuring the Student such as brochures, posters, websites, newsletters and marketing campaigns.
22.3 Where desired the Student is able to opt out in advance of arrival on campus of involvement in such marketing by sending an email to email@example.com requesting the opt out
- Press / media
The Student shall not during their course make any statement or give any interview to the media or publish any material whether online or otherwise in relation to the School or any of its employees, members or workers or its clients or business referrers without the prior written consent of a company director of the School and shall remove or recall all such material which has been so published immediately upon being asked to do so by or on behalf of the School insofar as it is within the Student’s power to do so.
- Medical, Religious, Disability, Learning and other Policies and Procedures
24.1. Any medical or behavioural problems of the Student known to you must be notified to the School in writing on the Student Medical Form, and in any event prior to the commencement of the School. The school reserves the right not to accept your Booking on the grounds that any such medical or behavioural problems are not conducive to the Student’s or other Students participation in the School.
24.2. In the event that the Student becomes ill or incapacitated during the School, you agree to medical treatment being given to the Student if required in accordance with the recommendations of a qualified medical practitioner, including the administration of a general anaesthetic and to surgical operations in case of emergency. Such actions shall be taken at your expense. Permission is also granted for routine medical care for the Student by school personnel of any prescribed medication which the Student brings to the School or which is prescribed while at the School or the use of over the counter medication when needed.
24.3. If the Student becomes ill or comes into contact with any contagious or infectious disease during the 21 days prior to the commencement of the School, you must immediately notify the school in writing and provide a medical certificate from the Student’s doctor giving approval for the Student to participate in the School.
24.4. It is your and the Students responsibility to help the school prevent the spread of infectious diseases.
24.5. On request, you will provide a doctor’s letter stating a Student’s suitability to participate in the School.
24.6. It is your responsibility to tell the school prior to the commencement of the school of any issue or condition that may affect their stay at School. These include but are not limited to ADHD, SEN, medical, languages, disability, diet, behavioural/ social issues, child’s history.
- Complaints procedure
The Student is entitled to make a complaint by in writing to the Director of the School via email: firstname.lastname@example.org.
- About The School
The School refers to International Summer School for Teens Limited (registered company no. 09375335) of 20-22 Wenlock Road, London, N1 7GU
- Value Added Tax (VAT)
All prices stated by the School in its electronic and paper marketing materials are inclusive of VAT and no client will be charged additionally for VAT.
- Child Protection/ Safeguarding
28.1. The school will contact Local Safeguarding Children’s board if we suspect abuse or in an event of a disclosure.
28.2. It is your responsibility to give the school information (name, address and other contact details) of every person who is a parent and/or carer and/or has parental responsibilities for the Student during their stay at the School. It is also your responsibility to tell us who the Student normally lives with.
28.3. The school will uphold confidentiality in relation to both the students and the parents/guardians personal data. Their contact information will be used for no other purpose other than attendance at the summer school and at no time will be passed on to a 3rd party supplier. This includes the storage of payment information which the school confirms it does not store at any time. The school maintains the highest standards in relation to data confidentiality and all online financial transactions are compliant with Payment Card Industry Data Security Standards.
- Definitions and interpretation
In this Contract the following words and phrases shall bear the following meanings:
(a) ’School’ the International Summer School for Teens programme which the ‘Student’ is attending, as set out in the ‘Application Form’; Summer Golf Schools Limited (registered company no. 09375335) trading as International Summer School for Teens of 20-22 Wenlock Road, London, N1 7GU
(b) ’Student/students’ the child or children who will be attending the School as specified in the Application Form;
(c) ’Parent/Guardian’ refers to legal guardian responsible for the welfare of ‘student.’
(d) ’Agent’ refers to the educational/travel representative of the ‘student’ as appointed by the ‘parent/guardian.’
(e) ’Application Form’ – the Application Form available for completion online or to download via the International Summer School for Teens website.
(f) ’Student Medical Form’ and ‘Student Travel Form’ – the two forms used to gather relevant medical and travel information on each student, available for completion online or to download via the International Summer School for Teens website.
(g) ’Reservation Fee’ the £500 deposit specified on the the International Summer School for Teens website or published literature relating to student’s attendance at the ‘school.’
(h) ’Tuition Fees’ the fees shown on the International Summer School for Teens website or published literature relating to all services, accommodation, meals, transport and airport transfers.
(I) ’Full Fees’ the Reservation Fee plus the Tuition Fee.
(j) ’Payment Terms’ the date specified on the website and ‘Acceptance’ letter by which the fees relating to the ‘school’ must be received.
(k) ’You’ and ‘Your’ the Student’s parent(s) or guardian(s) or appointed agent acting on behalf of the Student as appoint- ed by the Parent/Guardian.
(l) ’Acceptance’ constitutes a contract to pay the entire tuition fee for the agreed session. There is no entitlement to a refund by reason of absence, withdrawal or dismissal.
(m) ’Cultural excursions’ refers to field trips away from the residential accommodation provided, giving students the opportunity to visit cultural landmarks.